AuditWare Development Co.




			2004 AuditWare Engine Updates ENGINE UPDATE 11/16/04 When viewing a document and using the menu which returns you to the main OfficeWork module menu, you are now prompted as to whether you want the print range reset for that document, rather it being automatically reset without asking. ENGINE UPDATE 11/16/04 When saving or loading client data using a CD or USB drive, AuditWare now asks you for the drive letter of the drive if you have not supplied it in the past. ENGINE UPDATE 11/15/04 1) Additional work has been done on the 11/7/04 update. The 2000 line maximum for budget comparison schedules should now be fully functional. 2) The command "Create an install disk from a file downloaded from the internet" has been removed from the AuditWare Tools menu. All downloads should now be made to the "c:\aw\download" folder so that they are automatically installed by AuditWare. The creation of install disks for updating other computers which do not have internet access should now be accomplished by selecting "Create an AuditWare installation disk" from the AuditWare Tools menu. ENGINE UPDATE 11/7/04 The maximum number of lines in an individual fund budget comparison statement or schedule has been increased from 1000 to 2000 lines to benefit certain ALG users. ENGINE UPDATE 10/21/04 A minor change was made to correct a problem with seldom-used combining statements for multiple general funds. ENGINE UPDATE 10/20/04 The opinion on the financial statements has been revised to change the word "We" to "I" in the phrase "We have applied certain limited procedures" when the audit firm is a sole proprietor. ENGINE UPDATE 10/10/04 The opinion on the financial statements has been revised to always include the phrase "and the aggregate remaining fund information," rather than only when fiduciary funds are active. ENGINE UPDATE 9/29/04 This change affects users of AuditWare for Texas School Districts only. In Report Master the setting "Collapse projects into funds?" now works for the prior year even when the current year fund number is three digits (say 199 in the current year but 1993 in the prior year). ENGINE UPDATE 9/25/04 This change affects users of AuditWare for California School Districts only. The sequence of the schedules required by the state has been changed, both as to the "table" number assigned and their position in the table of contents. The change involves moving the Schedule of Expenditures of Federal Awards (SEFA) to the end, just before the optional "notes to supplementary information." The change was necessitated because the State no longer requires the SEFA except for single audits. For reports in progress, reprint the schedules and re-create and reprint the table of contents. ENGINE UPDATE 8/24/04 The auditor's opinion on the financial statements for the new reporting model has been changed as follows: 1) It now uses sole proprietor pronouns ("I" instead of "we") when the audit firm is a sole proprietor in the sentence which refers to the introductory and statistical sections of a full CAFR. Thanks to Raul Hernandez, CPA of Alice, Texas for catching the need for this change. 2) The phrase "and the aggregate remaining fund information" is now always used when referring to the opinion units, rather than only when fiduciary funds are active. Thanks to Tray Moses of John Pechacek, CPA, Bellville, Texas, for catching the need for this change. See par. 4.23 of AICPA's ASLGU, GASB 34 Edition. ENGINE UPDATE 8/23/04 A problem has been corrected in which the first line of an individual fund budget comparison schedule was being omitted in certain circumstances. ENGINE UPDATE 8/18/04 The reconciliations may now be created in the OfficeWork module without generating an error message when only one reconciling item has been identified by the user. See #4 under the 6/17/04 update. ENGINE UPDATE 7/6/04 Combining statements of changes in fiduciary net assets are now active for private-purpose trust funds and pension trust funds. These statements, along with the basic statement of changes in fiduciary net assets, have also been added to the menu which appears when you select GoTo, Input, Other Input from the FieldWork module menu. ENGINE UPDATE 6/22/04 A problem with selecting GoTo, Input, Other Input from the FieldWork menu which was created with the 6/17/04 update has been corrected. ENGINE UPDATE 6/17/04 1) The archive file of the current client is now always updated when you exit from AuditWare (rather than a Yes/No menu asking if you want to do so). 2) The current client is now always de-activated when the drive setting for archiving client data is set for a network drive (a drive other than C:). 3) The "Restricted For" definitions are now reloaded in the FieldWork module when they have been changed by the user. 4) The 5/21/04 update no longer generates an error when the reconciliations are created and no reconciling items have been identified by the user. 5) The exhibit "letter" (A, B, C, etc) now changes between the RSI and the Supplementary sections when combining statements are active but the combining statements of governmental funds are not active. 6) When starting a new client, you are now asked if you want to start in the new (GASB 34) or old (pre-GASB 34) reporting model. For ALG users, a message appears discussing the implementations for setting up the chart of accounts. The following Engine changes apply only to users of the AuditWare for California School Districts product: 7) The "Organization" document previously required by the State has been removed from the audit report. Users should activate the "List of Principal Officials" document in the introductory section if they wish to present similar information). 8) The Schedule of Charter Schools now required by the State has been added to the FieldWork module input menu. 9) The Schedule of Expenditures of Federal Awards (SEFA) , which is now required by the State only for a Single Audit, is no longer always active. 10) There is a new setting called "Automatically de-activate the SEFA schedule when not a single audit?" which should be set for No in the rare case you want to present it for non-single audits. Then activate it using the "Activate or De-activate exhibits or documents" setting. 11) The title of the schedule presenting the reconciliation to audited financial statements has been changed on the table of contents and AuditWare menus to the title now used by the State. 12) The Schedule of Charter Schools has been added to the table of contents. ENGINE UPDATE 6/6/04 The Statement of Activities now supports multiple Discretely Presented Component Units with the same combined fund number. Such units will be now be aggregated on a single line of the statement when it is created. ENGINE UPDATE 5/21/04 The process of creating the government-wide reconciliations has been revised to support reconciling items of more than one line. ENGINE UPDATE 5/20/04 A new setting has been added called "Include original budgets on supplementary budget comparison exhibits?". When set for No (the default setting), a column for the original budget is included in a budget comparison schedule only when it is reported in either the RSI or basic sections of the report (in other words, when it is either the general fund or a major special revenue fund). Optional schedules carried as supplementary information, if active, will omit the column for original budget. GASB 34 requires presentation of the original budget only for the required schedules. For users who cannot import the original budget from an ASCII file, this new setting makes possible the presentation of any number of supplementary budget comparison schedules without having to key in the original budget data in the trial balance. To change whether a budget comparison schedule is active, change the "Is this a budgeted fund?" setting in the "Individual Fund Settings" category of settings. ENGINE UPDATE 5/18/04 A new setting has been added called "Create the Statement of Activities for printing on one page?". The default setting is No. When set for No, AuditWare automatically creates the statement on one page when the number of active columns will comfortably fit on one page, otherwise using an additional, facing page. Setting this setting for Yes will force all columns to the left page, even if it is necessary to "shrink to fit." It is designed for situations where only one or two columns are on the right hand side. ENGINE UPDATE 5/16/04 A new feature has been added to Report Master which allows you to search any or all trial balances for a particular dollar amount. To do so, set your report type as "Lead Schedule," then select CUSTOM and enter the minimum and maximum amounts (as positive numbers) on the line which reads "Dollar Amount." It is advisable to set a spread of at least two or three dollars to allow for rounding differences. ENGINE UPDATE 5/15/04 1) When performing input for a financial statement setup (under "Set Up the Chart of Accounts") and using the "Limit to this fund type" column of the setup, you may now use the word "NOT" preceding the fund type, causing it to have the meaning of "all fund types but this one." An entry of NOT SRF, for instance, would mean to capture a dollar amount in all funds except special revenue funds. This capability was added primarily for use in the general revenue (bottom) section of the Statement of Activities. Previously the line "Tax Revenue, Levied for Debt Service" contained DSF (debt service fund) in the "Limit to this fund type" column and GEN (general fund) for the "Tax Revenue, Levied for General Purposes" line. However, last year a few users posted their government-wide adjustments to tax revenue to a "governmental activities" fund type, causing those dollar amounts not to be reported. Now, "DSF" and "NOT DSF" will be used on "debt service" and "general purpose" lines of the setup and no dollar amounts will be "lost." 2) When using the government-wide adjustment journal, the account (object code) definitions are now reset less frequently in some cases in order to speed up the process for the user when dealing with a journal with a large number of entries. To compensate, a new DESCRIPTIONS selection has been added to the journal menu under TOOLS which allows you to reset the descriptions at any time. ENGINE UPDATE 5/1/04 1) The automated lookback adjustment for an internal service fund is now omitted when the government-wide fund type for a fund is set for Business-Type, even if the setting for the automated lookback for that fund is set for Yes. 2) A message has been added in connection with today's update of the ALG product. ENGINE UPDATE 4/27/04 Dollar signs are now automatically placed on the "Total Assets" lines of combining balance sheet statements. ENGINE UPDATE 4/26/04 1) Since the threshold for single audits increases to $500,000 in federal expenditures for fiscal years ending in 2004 and later, you are now prompted to re-confirm whether a client qualifies when the data year is set for 2004. 2) The 80-fund maximum for funds which can be presented on a combining statement previously counted all funds of that type, regardless of whether they contained data. Now, when the settings for whether to include inactive funds is set for No, the 80-fund maximum counts only the active funds. 3) The default settings for new data periods for whether to include in active balance sheets and operating statements on combining statements have both been set for No. 4) An overlap between the operating statement setting in #3 above and the setting for positioning of dashes which represent zeros has been corrected. If you have recently changed either of those settings you may need to make the change again. 5) There is a new setting which allows users of products other than TSD (ALG, CSD, etc.) to include fund numbers above the column heads for each fund on combining statements. ENGINE UPDATE 4/19/04 1) A statement of net assets for a single fund may now be generated from the FieldWork module for a component unit fund. 2) The fund types are now correctly displayed when selecting a fund for the above and fiduciary fund types are present. 3) A better job is now done in finding the total assets line on the governmental balance sheet for placement of dollar signs. ENGINE UPDATE 4/8/04 1) When changing the year to the current version year, AuditWare now checks for the existence of client data which is ten years old and gives you the opportunity to delete it. 2) For the ALG product, when "Run the Current Client" is selected and there is no data for that data period, the user is now prompted with a Yes/No menu as to whether to create data for that period. ENGINE UPDATE 4/1/04 The process of posting the government-wide adjustment journal has been revised to allow for fund numbers with two leading zeros (such as "001"). ENGINE UPDATE 3/30/04 1) The delinquent tax schedule is now available to activate for users of AuditWare for Local Government. 2) For TSD users, the template versions of exhibits A-1, B-1 and C1R may now be used to create the TEA data feed file. 3) A password is no longer required for ALG and CSD users when switching from the old to the new reporting model. ENGINE UPDATE 3/16/04 When exiting from setting up the chart of accounts, you are now returned automatically to the Access Menu when no funds have yet been established. The menu allowing access to the FieldWork and other modules no longer appears. This will only affect users of AuditWare for Local Governments. ENGINE UPDATE 3/2/04 A correction was made to prevent an error occurring when a change is made in Individual Fund settings which requires the re-saving of the associated trial balance. ENGINE UPDATE 3/2/04 A correction was made in the table of contents when using the CAFR add-in to include MD&A and to properly present combining agency statements under a "fiduciary funds" heading. ENGINE UPDATE 2/9/04 You can now import a paragraph from a different client into the notes to the financial statements. ENGINE UPDATE 2/3/04 In the new model, a better job is now done in finding the location for automatic placement of dollar signs on the basic and combining balance sheets. Signs are now placed on the "Total Assets" line even when the line immediately below it is a "Does not foot by this amount-->" line and signs are now placed on the first active line in the liability section, rather than just on the first line as in the past, thereby assuring that the dollar signs will still be present when the inactive lines are removed. ENGINE UPDATE 1/31/04 1) In the new model, when the setting is changed to present budget comparison statements for major funds in the basic section of the report, rather than in RSI, the statements are now properly positioned following the governmental operating statement reconciliation. 2) A correction was made in client2, one of the settings files, associated with the 12/30/03 version. 3) On 2/2/04 the version date of this engine update was corrected to be 2/2/04, rather than 2/2/03. ENGINE UPDATE 1/15/04 1) The "Import Paragraph" command in the FieldWork notes menu is now functional again for importing from a different client. A change in the 12.30/03 update had made it nonfunctional. 2) In the old reporting model, general purpose exhibits A-2 and A-3 will now accommodate exhibit setups with up to 128 rows, an increase of 60 rows. This affects ALG users only. Doug P., this is for you. ENGINE UPDATE 1/12/04 When there are multiple discretely presented component units, the column headings on the government-wide statement of net assets and statement of activities now automatically change from "Component Unit" to "Component Units". ENGINE UPDATE 1/5/04 1) A problem with the 12/30/03 update has been corrected. The problem occurred when making journal entries in the government-wide adjustment journal and the trial balance you selected to copy from is not already loaded. 2) A proprietary feature has been revised to de-activate the creation of combined funds. This feature is used by only one audit firm. 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