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AuditWare Engine Updates
ENGINE UPDATE 7/21/10
OfficeWork settings were updated to accommodate activation of template
versions of the Statement of Net Assets and the Statement of Activities. See
today's changes for the CSD product.
ENGINE UPDATE 7/8/10
1) The auditor's report on major program compliance and internal control
in accordance with Circular A-133 has been changed to reflect the revised
wording required by SAS 115.
2) The Control J quick key used for justifying paragraphs has been changed as
well as the process of deleting particular periods of client data. Both changes
are to make these processes compatible with Windows 7.
ENGINE UPDATE 5/25/10
This was a change in version date only in connection with a general
AuditWare update mailed to all users on CDs.
ENGINE UPDATE 3/24/10
A change was made to the process of viewing reports in Report Master
(the RPTGO routine) to accommodate larger computer monitors.
ENGINE UPDATE 3/10/10
The criteria for creating the governmental operating statements has been
changed for the ALG product to include lines which have offsetting amounts in
multiple columns which total to zero.
ENGINE UPDATE 12/13/09
The criteria for custom lead sheets in Report Master has been changed to
allow alpha characters in the Organization Code field of trial balances.
ENGINE UPDATE 11/20/09
1) An occasional problem has been corrected in which the fund level
adjustment journals appear to be lost even though the associated journal entries
remain posted to the trial balance. The routine changed was GETJOUR.
2) The routine which makes a backup copy of a client's fund list has been
changed to only do so when there are 10 or more funds in the list. This prevents
backing up a "problem" fund list with one or two funds.
ENGINE UPDATE 11/2/09
The official version date for fund lists (the TBLISTDATE) has been
changed so that all fund lists are updated, including those previously omitted
prior to the 10/27/09 Engine update.
ENGINE UPDATE 10/27/09
A technical change was made to the routine which updates fund lists when
a column has been added by AuditWare (CVTBLISTS). The new routine insures that
all fund lists from all data periods are included.
ENGINE UPDATE 10/25/09
A problem for users of AuditWare for California School Districts in
creating the statement of fiduciary net assets when only one fiduciary fund
exists has been corrected. This problem resulted from the 10/7/09 update (see
below).
ENGINE UPDATE 10/17/09
This is a change in version date only in connection with a general
AuditWare update mailed to all users on CDs.
ENGINE UPDATE 10/7/09
The method of removing inactive (zero balance) rows for the basic
financial statements has been revised for users of the AuditWare for California
School Districts product to cause rows which have the same amount in two columns
but with reverse signs to be retained, even though they total across to zero.
See the CBROWZAP routine in the BAMAKE file.
ENGINE UPDATE 9/29/09
1) The process of FieldWork input for the SEFA schedule (under GoTo,
Input, Other_Input) has been revised to identify non-cash assistance with the
word ""(Non-cash)" following the title of the federal program. For users of the
Audit I.S.D. for Texas School Districts (TSD) product, the TEA federal program
codes (so called K-codes) is also set automatically based on whether it is cash
assistance or non-cash assistance. Users of the TSD product should download an
upload of the product as well.
2) Associated with the above change, there is a new setting in the Individual
Fund category of settings called "Omit this fund from the SEFA?". This will be
used only by users of the TSD product to prevent duplication of amounts in the
SEFA schedule when that fund's amounts have been entered in FieldWork input (GoTo,
Input, Other Input.
ENGINE UPDATE 9/18/09
A problem with placing the dollar amounts from the questionnaire into
the new OPEB note for Medicare Part D in the Audit I.S.D. product has been
corrected.
ENGINE UPDATE 9/2/09
The routines have been revised for creating the indirect cost schedule
for the Texas School District product to properly capture the amount of function
99 reported in Note A. Previously that amount was reported as the amount
reported on the schedule for object 6213, assuming that all such amounts would
be function 99. An update of the TSD product dated today or later is also
required. It may also be necessary to resave the fund(s) which include function
99 amounts for this update to be effective.
ENGINE UPDATE 8/31/09
The method of displaying the message when verifying as to whether an
adjustment journal is in balance has been changed to be compatible with the
Vista operating system.
ENGINE UPDATE 8/30/09
This was a change in version date only in connection with a general
AuditWare update mailed to all users on CDs.
ENGINE UPDATE 8/28/09
A federal program was added to a list of CFDA numbers associated with
creation of the SEFA schedule (the CFDAS rnage in the AW file was changed).
ENGINE UPDATE 8/14/09
The automatic government-wide lookback adjustment now runs only for
internal service funds even when the fund type is blank.
ENGINE UPDATE 7/27/09
1)Three typos in the wording of the government-wide reconciliation items
were corrected (missing periods, etc.).
2) The Standard Trial Balance report in report master now omits the SAG1 and
SAG2 columns when running the TSD or CSD products.
ENGINE UPDATE 7/25/09
When determining whether a line in a trial balance is "inactive,"
entries in the "Budget Basis Adjustments" column are now considered, in addition
to those in other columns. Thanks to Chris Rutledge of Rutledge & Crain,
Arlington, TX for catching the need for this change.
ENGINE UPDATE 6/27/09
1) A new "Last-Year" selection has been added to the menu for "manual"
files accessed from the FieldWork module like the one available from the
OfficeWork menu.
2) In the notes to the SEFA schedule, italics is now used instead of all caps
when referring to publications.
3) The method of generating italics in the auditor reports has been changed to
prevent problems when printing on some printers.
4) The "Schedule of Excess Sick Leave" previously active for the AuditWare for
California School Districts product has been made inactive by default.
5) All of the above changes were suggested by Wilkenson, Hadley and King, CPAs
of El Cajon, CA.
ENGINE UPDATE 5/27/09
1) The list of clustered federal programs used in creation of the
Federal SEFA
schedule has been updated per the March, 2009 version of the OMB's A-133
Compliance Supplement. Two new programs were added and nineteen removed. Also,
this updating procedure has been moved to the AuditWare Engine from the three
products.
2) The process of creating a state compliance letter for California school
audits has been revised to accommodate the use of brackets within the text.
ENGINE UPDATE 4/8/09
Another technical change was made to the FWLOADSAGS routine to load the
object code definition file using a cell address range, rather than the entire
file, to handle files which have become corrupted and will otherwise generate a
"worksheet full" error message.
ENGINE UPDATE 3/30/09
A technical change was made to the FWLOADSAGS routine to prevent an
error when using the Control I quick key with a large number of SAG names.
ENGINE UPDATE 3/5/09
A technical change was made to the FWLOAD routine to prevent a reference
to 1997 in the name of a fund in the fund list from being automatically changed
to 2007.
ENGINE UPDATE 2/16/09
A new setting has been added to Report Master which allows a footer when
printing trial balances and other reports which states that it is a draft only
and gives the date and time similar to the "draft" footer used with audit report
printing. While in Report Master, this setting is accessed by selecting # 3,
"Change the report settings," then DEFAULT, then DRAFT_FOOTER. Thanks to Chris
Rutledge of Rutledge Crain & Company, Arlington, TX for suggesting this change.
ENGINE UPDATE 2/7/09
The current client is no longer automatically deactivated when exiting
AuditWare when the drive for archiving client data is set for a drive other than
C. The setting under the "FieldWork and Miscellaneous" category of settings
called "Deactivate the current client when exiting AuditWare?" is now functional
for drives other than C (such as when using a network drive). The three possible
settings are Yes, No and Ask Me.
ENGINE UPDATE 2/6/09
1) The process of posting the reconciliation "names" to the trial
balance of the "governmental activities" fund type (those containing capital
assets and long-term debt) when posting the G-W adjustment journal has been
improved to post the name even when the account appears multiple times in either
the G-W journal or the trial balance. However, if the same account is used with
more than one reconciliation name in the journal, AuditWare will use only the
first name that occurs in the journal when posting. Therefore, it is better to
vary the account slightly for the other reconciliation names, such as by adding
a decimal position to the object code or using the organization code or program
code if those are not otherwise in use. Keep in mind that this discussion
applies only to "governmental activities" funds. For Texas school districts,
those would be funds 901 and 901 and for California schools, fund 105 or other
fund number choice.
2) A new setting has been added under the "Government-Wide Settings" category of
settings called "Post reconciliation names when posting the G-W journal?". The
default setting is yes. This setting has been added to allow the user to "turn
off" such posting when they have manually edited the names in the trial balance
and do not want them overwritten.
ENGINE UPDATE 2/4/09
1) For the benefit of AuditWare for Local Governments (ALG) users who
place their SAG (Specified Account Group) names directly in the trial balance,
those SAG names are now automatically captured from the prior year trial balance
when present in the prior year but none have been entered in the current year.
2) A new setting has been added under the "FieldWork and Miscellaneous" category
of settings called "Capture trial balance SAG names from the prior year?". The
default setting is Yes.
ENGINE UPDATE 1/29/09
1) A new selection has been added under "Use AuditWare Tools" (Tools
Seldom Used) on the Access Menu which allows the user to reload any individual
client data file from any of the client's archive files. This will typically be
used under the direction of AuditWare support personnel to replace one of the
client's files which has become corrupted with a fresh copy of the file
2) When OfficeWork settings are deleted by the user due to a corrupted file, the
"creation date" portion of those settings are now automatically restored using
the current date.
ENGINE UPDATE 1/27/09
The new Report Master feature introduced on 11/7/09 which allowed per
books amounts to be used in variance reports (see below) has not been working
properly when using threshold amounts or percents. That problem has now been
corrected. Thanks to Chris Rutledge of Rutledge, Crain & Co., Arlington, Texas
for pointing out the need for this change.
ENGINE UPDATE 1/7/09
A new setting has been added to lead schedules created in Report Master
which allows you to include post-closing equity in your reports and thereby tie
out with the financial statements. It is worded "Include net income in equity?"
and displays 'N/A" when running a report type other than a lead schedule. When
viewing the main Report Master screen the new setting is near the bottom in the
center column of settings. When set for Yes, lead schedules will include a
separate line for the net income portion of equity with the letters "NI" in the
function column of the report.
ENGINE UPDATE 12/4/08
The column width of the column which displays the date exhibits have
been created in the OfficeWork module has been widened from 10 to 11 to prevent
the display of asterisks as dates on some computers.
ENGINE UPDATE 12/3/08
The process of assigning exhibit letters (A, B, etc.) as part of the
exhibit identification label (Exhibit A-1, etc) has been changed to accommodate
the unusual situation in which the government-wide statement of net assets has
been de-activated by the user.
ENGINE UPDATE 11/7/08
Yesterday's change has been extended to include the subtotals when they
are used in the report.
ENGINE UPDATE 11/7/08
When running a Year To Year Variance Report in Report Master, you are
now given a choice of using either adjusted or per books amounts. This feature
was suggested by Derek Anderson of John C. Pechacek, CPA in Bellville, Texas.
ENGINE UPDATE 11/7/08
A routine associated with the notes to the financial statements was
changed to accommodate the implementation of GASB 45 in the Audit I.S.D. for
Texas School Districts product updated today.
ENGINE UPDATE 11/4/08
A minor change was made in the routine which checks whether the fund
numbers present in the fund level adjustment journal match those in the
associated trial balance (the JOURWRONG criteria was changed).
ENGINE UPDATE 10/12/08
In Report Master, a selection for private purpose trust funds has been
added to the list of available fund types when producing lead schedules. This
change was suggested by Robert Lake of Rutherford, Taylor & Company, PC of
Greenville, Texas.
ENGINE UPDATE 9/29/08
The auditor's report on major programs (for single audits) has been
revised to automate the inclusion of sole proprietor pronouns when appropriate
in the final sentence of the next to last paragraph.
ENGINE UPDATE 9/9/08
The expression of the year in yesterday's update has been changed from
"08" to "2008."
ENGINE UPDATE 9/8/08
AuditWare no longer checks network drives when it is initially loaded.
That process caused some computers to slow down.
ENGINE UPDATE 7/2/08
A fifth line has been added to the internally generated letterhead
optionally used on auditor reports. The change was suggested by Bob Wilkinson of
Wilkinson & Hadley, El Cahon, California.
ENGINE UPDATE 5/29/08
The auditor reports within AuditWare have been reviewed against those
provided in the latest edition of PPC's "Guide to Audits of Local Governments"
and appropriate revisions made to all three letters to bring them into
compliance.
ENGINE UPDATE 4/15/08
It is now possible to print a Major Fund Determination Report for all
eligible funds with one command. From the FieldWork main menu, select Print,
then Major Fund Determination Reports.
ENGINE UPDATE 3/22/08
The SEFA federal schedule has been changed to use a simpler method of
printing, making it easier for the user to make manual changes to the schedule
when necessary. It now uses the same method as employed for individual fund
budget comparison schedules, with a visible print range and use of a "Pages"
setting. The schedule will now accommodate an almost limitless number of pages,
rather than being limited to four as in the past. Also, Three lines of help
regarding the new format now appear at the top (outside of the print range).
Schedules created prior to this change will be automatically changed into the
new format when they are either printed or re-created.
ENGINE UPDATE 2/25/08
A problem with creation of the table of contents has been corrected in
which combining statements of permanent funds were being omitted.
ENGINE UPDATE 2/12/08
When the access menu is loaded from the FieldWork, OfficeWork or
Settings modules, steps are now taken to assure that the file ACCESS2.WK3
is loaded, rather than the file ACCESS2.WK4 when the WK4 file has been
inadvertently created. Two AuditWare clients have had a problem lately with this
issue.
ENGINE UPDATE 1/9/08
1) A change was made to attempt to assure that a client is updated and
all files erased from the AWDATA folder when a client is deactivated.
2) A remote error was corrected which sometimes occurred when changing a fund's
fund type to be an internal service fund using individual fund settings.
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