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AuditWare Engine Updates

ENGINE UPDATE 7/21/10
OfficeWork settings were updated to accommodate activation of template versions of the Statement of Net Assets and the Statement of Activities. See today's changes for the CSD product.

ENGINE UPDATE 7/8/10
1) The auditor's report on major program compliance and internal control in accordance with Circular A-133 has been changed to reflect the revised wording required by SAS 115.
2) The Control J quick key used for justifying paragraphs has been changed as well as the process of deleting particular periods of client data. Both changes are to make these processes compatible with Windows 7.

ENGINE UPDATE 5/25/10
This was a change in version date only in connection with a general AuditWare update mailed to all users on CDs.

ENGINE UPDATE 3/24/10
A change was made to the process of viewing reports in Report Master (the RPTGO routine) to accommodate larger computer monitors.

ENGINE UPDATE 3/10/10
The criteria for creating the governmental operating statements has been changed for the ALG product to include lines which have offsetting amounts in multiple columns which total to zero.

ENGINE UPDATE 12/13/09
The criteria for custom lead sheets in Report Master has been changed to allow alpha characters in the Organization Code field of trial balances.

ENGINE UPDATE 11/20/09
1) An occasional problem has been corrected in which the fund level adjustment journals appear to be lost even though the associated journal entries remain posted to the trial balance. The routine changed was GETJOUR.
2) The routine which makes a backup copy of a client's fund list has been changed to only do so when there are 10 or more funds in the list. This prevents backing up a "problem" fund list with one or two funds.

ENGINE UPDATE 11/2/09
The official version date for fund lists (the TBLISTDATE) has been changed so that all fund lists are updated, including those previously omitted prior to the 10/27/09 Engine update.

ENGINE UPDATE 10/27/09
A technical change was made to the routine which updates fund lists when a column has been added by AuditWare (CVTBLISTS). The new routine insures that all fund lists from all data periods are included.

ENGINE UPDATE 10/25/09
A problem for users of AuditWare for California School Districts in creating the statement of fiduciary net assets when only one fiduciary fund exists has been corrected. This problem resulted from the 10/7/09 update (see below).

ENGINE UPDATE 10/17/09
This is a change in version date only in connection with a general AuditWare update mailed to all users on CDs.

ENGINE UPDATE 10/7/09
The method of removing inactive (zero balance) rows for the basic financial statements has been revised for users of the AuditWare for California School Districts product to cause rows which have the same amount in two columns but with reverse signs to be retained, even though they total across to zero. See the CBROWZAP routine in the BAMAKE file.

ENGINE UPDATE 9/29/09
1) The process of FieldWork input for the SEFA schedule (under GoTo, Input, Other_Input) has been revised to identify non-cash assistance with the word ""(Non-cash)" following the title of the federal program. For users of the Audit I.S.D. for Texas School Districts (TSD) product, the TEA federal program codes (so called K-codes) is also set automatically based on whether it is cash assistance or non-cash assistance. Users of the TSD product should download an upload of the product as well.
2) Associated with the above change, there is a new setting in the Individual Fund category of settings called "Omit this fund from the SEFA?". This will be used only by users of the TSD product to prevent duplication of amounts in the SEFA schedule when that fund's amounts have been entered in FieldWork input (GoTo, Input, Other Input.

ENGINE UPDATE 9/18/09
A problem with placing the dollar amounts from the questionnaire into the new OPEB note for Medicare Part D in the Audit I.S.D. product has been corrected.

ENGINE UPDATE 9/2/09
The routines have been revised for creating the indirect cost schedule for the Texas School District product to properly capture the amount of function 99 reported in Note A. Previously that amount was reported as the amount reported on the schedule for object 6213, assuming that all such amounts would be function 99. An update of the TSD product dated today or later is also required. It may also be necessary to resave the fund(s) which include function 99 amounts for this update to be effective.

ENGINE UPDATE 8/31/09
The method of displaying the message when verifying as to whether an adjustment journal is in balance has been changed to be compatible with the Vista operating system.

ENGINE UPDATE 8/30/09
This was a change in version date only in connection with a general AuditWare update mailed to all users on CDs.

ENGINE UPDATE 8/28/09
A federal program was added to a list of CFDA numbers associated with creation of the SEFA schedule (the CFDAS rnage in the AW file was changed).

ENGINE UPDATE 8/14/09
The automatic government-wide lookback adjustment now runs only for internal service funds even when the fund type is blank.

ENGINE UPDATE 7/27/09
1)Three typos in the wording of the government-wide reconciliation items were corrected (missing periods, etc.).
2) The Standard Trial Balance report in report master now omits the SAG1 and SAG2 columns when running the TSD or CSD products.

ENGINE UPDATE 7/25/09
When determining whether a line in a trial balance is "inactive," entries in the "Budget Basis Adjustments" column are now considered, in addition to those in other columns. Thanks to Chris Rutledge of Rutledge & Crain, Arlington, TX for catching the need for this change.

ENGINE UPDATE 6/27/09
1) A new "Last-Year" selection has been added to the menu for "manual" files accessed from the FieldWork module like the one available from the OfficeWork menu.
2) In the notes to the SEFA schedule, italics is now used instead of all caps when referring to publications.
3) The method of generating italics in the auditor reports has been changed to prevent problems when printing on some printers.
4) The "Schedule of Excess Sick Leave" previously active for the AuditWare for California School Districts product has been made inactive by default.
5) All of the above changes were suggested by Wilkenson, Hadley and King, CPAs of El Cajon, CA.

ENGINE UPDATE 5/27/09
1) The list of clustered federal programs used in creation of the Federal SEFA schedule has been updated per the March, 2009 version of the OMB's A-133 Compliance Supplement. Two new programs were added and nineteen removed. Also, this updating procedure has been moved to the AuditWare Engine from the three products.
2) The process of creating a state compliance letter for California school audits has been revised to accommodate the use of brackets within the text.

ENGINE UPDATE 4/8/09
Another technical change was made to the FWLOADSAGS routine to load the object code definition file using a cell address range, rather than the entire file, to handle files which have become corrupted and will otherwise generate a "worksheet full" error message.

ENGINE UPDATE 3/30/09
A technical change was made to the FWLOADSAGS routine to prevent an error when using the Control I quick key with a large number of SAG names.

ENGINE UPDATE 3/5/09
A technical change was made to the FWLOAD routine to prevent a reference to 1997 in the name of a fund in the fund list from being automatically changed to 2007.

ENGINE UPDATE 2/16/09
A new setting has been added to Report Master which allows a footer when printing trial balances and other reports which states that it is a draft only and gives the date and time similar to the "draft" footer used with audit report printing. While in Report Master, this setting is accessed by selecting # 3, "Change the report settings," then DEFAULT, then DRAFT_FOOTER. Thanks to Chris Rutledge of Rutledge Crain & Company, Arlington, TX for suggesting this change.

ENGINE UPDATE 2/7/09
The current client is no longer automatically deactivated when exiting AuditWare when the drive for archiving client data is set for a drive other than C. The setting under the "FieldWork and Miscellaneous" category of settings called "Deactivate the current client when exiting AuditWare?" is now functional for drives other than C (such as when using a network drive). The three possible settings are Yes, No and Ask Me.

ENGINE UPDATE 2/6/09
1) The process of posting the reconciliation "names" to the trial balance of the "governmental activities" fund type (those containing capital assets and long-term debt) when posting the G-W adjustment journal has been improved to post the name even when the account appears multiple times in either the G-W journal or the trial balance. However, if the same account is used with more than one reconciliation name in the journal, AuditWare will use only the first name that occurs in the journal when posting. Therefore, it is better to vary the account slightly for the other reconciliation names, such as by adding a decimal position to the object code or using the organization code or program code if those are not otherwise in use. Keep in mind that this discussion applies only to "governmental activities" funds. For Texas school districts, those would be funds 901 and 901 and for California schools, fund 105 or other fund number choice.
2) A new setting has been added under the "Government-Wide Settings" category of settings called "Post reconciliation names when posting the G-W journal?". The default setting is yes. This setting has been added to allow the user to "turn off" such posting when they have manually edited the names in the trial balance and do not want them overwritten.

ENGINE UPDATE 2/4/09
1) For the benefit of AuditWare for Local Governments (ALG) users who place their SAG (Specified Account Group) names directly in the trial balance, those SAG names are now automatically captured from the prior year trial balance when present in the prior year but none have been entered in the current year.
2) A new setting has been added under the "FieldWork and Miscellaneous" category of settings called "Capture trial balance SAG names from the prior year?". The default setting is Yes.

ENGINE UPDATE 1/29/09
1) A new selection has been added under "Use AuditWare Tools" (Tools Seldom Used) on the Access Menu which allows the user to reload any individual client data file from any of the client's archive files. This will typically be used under the direction of AuditWare support personnel to replace one of the client's files which has become corrupted with a fresh copy of the file
2) When OfficeWork settings are deleted by the user due to a corrupted file, the "creation date" portion of those settings are now automatically restored using the current date. 

ENGINE UPDATE 1/27/09
The new Report Master feature introduced on 11/7/09 which allowed per books amounts to be used in variance reports (see below) has not been working properly when using threshold amounts or percents. That problem has now been corrected. Thanks to Chris Rutledge of Rutledge, Crain & Co., Arlington, Texas for pointing out the need for this change.

ENGINE UPDATE 1/7/09
A new setting has been added to lead schedules created in Report Master which allows you to include post-closing equity in your reports and thereby tie out with the financial statements. It is worded "Include net income in equity?" and displays 'N/A" when running a report type other than a lead schedule. When viewing the main Report Master screen the new setting is near the bottom in the center column of settings. When set for Yes, lead schedules will include a separate line for the net income portion of equity with the letters "NI" in the function column of the report.

ENGINE UPDATE 12/4/08
The column width of the column which displays the date exhibits have been created in the OfficeWork module has been widened from 10 to 11 to prevent the display of asterisks as dates on some computers.

ENGINE UPDATE 12/3/08
The process of assigning exhibit letters (A, B, etc.) as part of the exhibit identification label (Exhibit A-1, etc) has been changed to accommodate the unusual situation in which the government-wide statement of net assets has been de-activated by the user.

ENGINE UPDATE 11/7/08
Yesterday's change has been extended to include the subtotals when they are used in the report.

ENGINE UPDATE 11/7/08
When running a Year To Year Variance Report in Report Master, you are now given a choice of using either adjusted or per books amounts. This feature was suggested by Derek Anderson of John C. Pechacek, CPA in Bellville, Texas.

ENGINE UPDATE 11/7/08
A routine associated with the notes to the financial statements was changed to accommodate the implementation of GASB 45 in the Audit I.S.D. for Texas School Districts product updated today.

ENGINE UPDATE 11/4/08
A minor change was made in the routine which checks whether the fund numbers present in the fund level adjustment journal match those in the associated trial balance (the JOURWRONG criteria was changed).

ENGINE UPDATE 10/12/08
In Report Master, a selection for private purpose trust funds has been added to the list of available fund types when producing lead schedules. This change was suggested by Robert Lake of Rutherford, Taylor & Company, PC of Greenville, Texas.

ENGINE UPDATE 9/29/08
The auditor's report on major programs (for single audits) has been revised to automate the inclusion of sole proprietor pronouns when appropriate in the final sentence of the next to last paragraph.

ENGINE UPDATE 9/9/08
The expression of the year in yesterday's update has been changed from "08" to "2008."

ENGINE UPDATE 9/8/08
AuditWare no longer checks network drives when it is initially loaded. That process caused some computers to slow down.

ENGINE UPDATE 7/2/08
A fifth line has been added to the internally generated letterhead optionally used on auditor reports. The change was suggested by Bob Wilkinson of Wilkinson & Hadley, El Cahon, California.

ENGINE UPDATE 5/29/08
The auditor reports within AuditWare have been reviewed against those provided in the latest edition of PPC's "Guide to Audits of Local Governments" and appropriate revisions made to all three letters to bring them into compliance.

ENGINE UPDATE 4/15/08
It is now possible to print a Major Fund Determination Report for all eligible funds with one command. From the FieldWork main menu, select Print, then Major Fund Determination Reports.

ENGINE UPDATE 3/22/08
The SEFA federal schedule has been changed to use a simpler method of printing, making it easier for the user to make manual changes to the schedule when necessary. It now uses the same method as employed for individual fund budget comparison schedules, with a visible print range and use of a "Pages" setting. The schedule will now accommodate an almost limitless number of pages, rather than being limited to four as in the past. Also, Three lines of help regarding the new format now appear at the top (outside of the print range). Schedules created prior to this change will be automatically changed into the new format when they are either printed or re-created.

ENGINE UPDATE 2/25/08
A problem with creation of the table of contents has been corrected in which combining statements of permanent funds were being omitted.

ENGINE UPDATE 2/12/08
When the access menu is loaded from the FieldWork, OfficeWork or Settings modules, steps are now taken to assure that the file ACCESS2.WK3  is loaded, rather than the file ACCESS2.WK4 when the WK4 file has been inadvertently created. Two AuditWare clients have had a problem lately with this issue.

ENGINE UPDATE 1/9/08
1) A change was made to attempt to assure that a client is updated and all files erased from the AWDATA folder when a client is deactivated.
2) A remote error was corrected which sometimes occurred when changing a fund's fund type to be an internal service fund using individual fund settings.

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